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CFS Accounts Payable Data Elements Quick Guide

 

CFS Info

 


 

DOCUMENT DESCRIPTION

SOURCE DOCUMENT(S)

FM040/FM041

DATA ELEMENTS

PM003/PM020

DATA ELEMENTS

PM050

DATA ELEMENTS

BLANKET PURCHASE AGREEMENT

CD-404

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

NOMTCH

VENDORS INVOICE NO

NONE

NONE

9 DIGIT BPA ORDER NO

SERV/SUPPLY

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

NOMTCH

LEAVE BLANK NONE

NONE

9 DIGIT BPA ORDER NO

SERV/SUPPLY

INTERGOVERNMENTAL PERSONNEL ACT

OF-69

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

IPA

PARTICIPATING EMPLOYEE

IPAAGR

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

VINV

VENDORS INVOICE NO

OBLIG

IPA

PARTICIPATING EMPLOYEE

IPAAGR

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

VINV

LEAVE BLANK

OBLIG

IPA

PARTICIPATING EMPLOYEE

IPAAGR

NON-TEMPORARY STORAGE

DD-1164, SF-1113

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

RECDEL

9 DIGIT SERVICE ORDER NO

STORAG

G/S

INVOICE TYPE

INVOICE NO DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

VINV

CARRIERS BILL NO

OBLIG

RECDEL

9 DIGIT SERVICE ORDER NO

STORAG

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

VINV

LEAVE BLANK

OBLIG

RECDEL

9 DIGIT SERVICE ORDER NO

STORAG

LEASE

GS276, GS3486

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

INVOICE TYPE

INVOICE NO DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

RECUR

LEASE NO

NONE

NONE

9 DIGIT LEASE DOC REF NO

LEASE

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

RECUR

LEASE NO

NONE

NONE

9 DIGIT LEASE DOC REF NO

LEASE

UTILITY

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

INVOICE TYPE

INVOICE NO DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

NOMTCH/RECUR

ACCOUNT NO

NONE

NONE

9 DIGIT LEASE/PHONE NO

UTIL

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

NOMTCH/RECUR

ACCOUNT NO

NONE

NONE

9 DIGIT LEASE/PHONE NO

UTIL

TRAINING

SF-182

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

TRAIN

9 DIGIT DOC/PO/REQ NO

TRAIN

G/S

INVOICE TYPE

INVOICE NO DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

VINV

VENDORS INVOICE NO

OBLIG

TRAIN

9 DIGIT DOC/PO/ REQ NO

TRAIN

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

VINV

LEAVE BLANK

OBLIG

TRAIN

9 DIGIT DOC/PO/ REQ NO

TRAIN

PURCHASE ORDER-INVOICE-VOUCHER

SF-44

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

INVOICE TYPE

INVOICE NO DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

NOMTCH

VENDORS INVOICE NO

NONE

NONE

9 DIGIT ORDER NO

SF44

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

NOMTCH

LEAVE BLANK

NONE

NONE

9 DIGIT ORDER NO

SF44

ARBITRATION FEE

CD-435

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

INVOICE TYPE

INVOICE NO DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

NOMTCH

VENDORS INVOICE NO

NONE

NONE

COMPTROLLER B - NO

ARBFEE

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

NOMTCH

LEAVE BLANK

NONE

NONE

COMPTROLLER B - NO

ARBFEE

ADVERTISING ORDER

SF-1143

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

INVOICE TYPE

INVOICE NO DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

NOMTCH

VENDORS INVOICE NO

NONE

NONE

SF-1143 ORDER NO

SF1143

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

NOMTCH

LEAVE BLANK

NONE

NONE

SF-1143 ORDER NO

SF1143

MISCELLANEOUS INVOICE DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

INVOICE TYPE

INVOICE NO DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

NOMTCH

VENDORS INVOICE NO

NONE

NONE

AUTHORIZING OFFICIAL

MISC

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

NOMTCH

LEAVE BLANK

NONE

NONE

AUTHORIZING OFFICIAL

MISC

U.S. GOVERNMENT BILL OF LADING

SF-1103, SF-1113

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

TRANSP

9 DIGIT GBL/CBL NO

GBL

G/S

INVOICE TYPE

INVOICE NO DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

TRANSP

CARRIERS BILL NO

OBLIG

TRANSP

9 DIGIT GBL/CBL NO

GBL

TRANS

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

TRANSP

LEAVE BLANK

OBLIG

TRANSP

9 DIGIT GBL/CBL NO

GBL

RECOMMENDATION FOR RECOGNITION (CIYA)

CD-326

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

INVOICE TYPE

INVOICE NO DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

NOMTCH

NAME(LAST,FIRST,INT)/DATE

NONE

NONE

ORGANIZATION

CD326

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

NOMTCH

NAME(LAST,FIRST,INT)

NONE

NONE

ORGANIZATION

CD326

IMPREST FUND PURCHASE

NF-34-6

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

INVOICE TYPE

INVOICE NO DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

NOMTCH

NAME(LAST,FIRST,INT)/DATE

NONE

NONE

ORGANIZAITON

NF34-6

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

NOMTCH

LEAVE BLANK

NONE

NONE

ORGANIZATION

NF34-6

CLAIM FOR REIMBURSEMENT

SF-1164



(NOT PROCESSED THROUGH TRAVEL MANAGER)

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

INVOICE TYPE

INVOICE NO DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

NOMTCH

VOUCHER NO

NONE

NONE

ORGANIZATION

SF1164

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

NOMTCH

LEAVE BLANK

NONE

NONE

ORGANIZAITON

SF1164

CONTRACT OBSERVER

WS FORM B66

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

INVOICE TYPE

INVOICE NO DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

NOMTCH

OBSERVATION PERIOD

NONE

NONE

9 DIGIT CONTRACT NO

OBSERV

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

NOMTCH

LEAVE BLANK

NONE

NONE

9 DIGIT CONTRACT NO

OBSERV

FOREIGN TRAINEE

CD-435, SF-1034

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

FORTRN

FOREIGN TRAINEE NAME

STIPEN

MISC

INVOICE TYPE

INVOICE NO DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

VINV

VOUCHER NO

OBLIG

FORTRN

FOREIGN TRAINEE NAME

STIPEN

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

VINV

LEAVE BLANK

OBLIG

FORTRN

FOREIGN TRAINEE NAME

STIPEN

OIL COMPANY CREDIT CARD PURCHASE

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

INVOICE TYPE

INVOICE NO DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

NOMTCH

VENDORS INVOICE NO

NONE

NONE

ACCOUNT NO

GASCD

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

NOMTCH

LEAVE BLANK

NONE

NONE

ACCOUNT NO

GASCD

ONE-TIME PURCHASE ORDER

CD-404-EF



* EQUIP, EXCISE, FR, GOODS, NONMER, SERV

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

PO

USER DEFINED

*

G/S

INVOICE TYPE

INVOICE NO DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

VINV

VENDORS INVOICE NO

OBLIG

PO

USER DEFINED

*

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

ADVANCE PAYMENT PURCHASE ORDER

CD-404-EF



* EQUIP, EXCISE, FR, GOODS, NONMER, SERV

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

POAVPY

USER DEFINED

*

G/S

INVOICE TYPE

INVOICE NO DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

VINV

VENDORS INVOICE NO

OBLIG

POAVPY

USER DEFINED

*

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE





RECURRING PAYMENT PURCHASE ORDER

CD-404-EF



* EQUIP, EXCISE, FR, GOODS, NONMER, SERV

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

PORCUR

USER DEFINED

*

G/S

INVOICE TYPE

INVOICE NO DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

RECUR

VENDORS INVOICE NO

OBLIG

PORCUR

USER DEFINED

*

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

RECUR

LEAVE BLANK

OBLIG

PORCUR

USER DEFINED

*

CO-OP OBSERVER

CD-404

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

INVOICE TYPE

INVOICE NO DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

RECUR

ORDER NUMBER

NONE

NONE

9 DIGIT ORDER DOC REF NO

OBSERV

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

MULTIPLE PAYMENT PURCHASE ORDER

CD-404-EF



* EQUIP, EXCISE, FR, GOODS, NONMER, SERV

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

POMULT

USER DEFINED

*

G/S

INVOICE TYPE

INVOICE NO DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

VINV

VENDORS INVOICE NO

OBLIG

POMULT

USER DEFINED

*

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

FAMILY SEPARATION ALLOWANCE

NOAA FORM 56-15

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

INVOICE TYPE

INVOICE NO DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

NOMTCH

DATE ALLOWANCE CLAIM

NONE

NONE

OFFICERS NAME

NF5615

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

NOMTCH

LEAVE BLANK

NONE

NONE

OFFICERS NAME

NF5615

PERSONAL PROPERTY CLAIM

CD-224, SF-1034

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

INVOICE TYPE

INVOICE NO DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

NOMTCH

VOUCHER NO

NONE

NONE

CLAIMANTS NAME

CD224/SF1034

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

NOMTCH

LEAVE BLANK

NONE

NONE

CLAIMANTS NAME

CD224/SF1034

FEDERAL TORT CLAIM

SF-1145

DOC TYPE

SOURCE REF

ITEM TYPE

COMMODITY CODE

INVOICE TYPE

INVOICE NO DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

SCHEDULE

NOMTCH

CLAIM NO

NONE

NONE

CLAIMANTS NAME

SF1145

MISC

INVOICE TYPE

INVOICE NO

DOC SOURCE

DOC TYPE

SOURCE REF

ITEM TYPE

NOMTCH

LEAVE BLANK

NONE

NONE

CLAIMANTS NAME

SF1145

 


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